Choosing your wedding venue is one of the most important decisions you’ll make during the planning process. Your venue sets the tone for the entire celebration, from guest experience to timeline flow, and asking the right questions early can save you stress later.
Whether you’re touring venues for the first time or narrowing down your final choice, here are seven essential questions to ask during your Chicago wedding venue tour and why they matter.
1. What Is Your Guest Capacity?
Capacity isn’t just about chairs. It includes vendors, staff, and musicians, too. At Providence Vineyard, our capacity is 275 guests total, ensuring comfort, safety, and a seamless flow throughout the space. Always ask how capacity is calculated so there are no surprises down the line.
2. What Does the Floorplan Look Like?
Ask to see sample floorplans to understand how the space transitions from ceremony to cocktail hour to reception. A flexible layout allows your celebration to feel intentional rather than crowded or disjointed. Bonus? It helps you envision your day with clarity.
3. What’s Included in the Rental?
From tables and chairs to climate control and on-site amenities, knowing what’s included can significantly impact your budget and planning timeline. Providence Vineyard provides thoughtfully crafted amenities designed to support a refined and stress-free experience.
4. How Much Time Do We Have for Set-Up?
Set-up time affects everything from decor to vendor coordination. Ask when vendors can arrive and how early you’ll have access to the place, especially if your vision includes custom installations or extended styling.
5. When Does the Event Have to Conclude?
Every venue has a required end time. Understanding this upfront helps you design a realistic timeline that allows your celebration to unfold naturally without feeling rushed.
6. What Are the Alcohol and Pet Policies?
Alcohol policies vary from place to place depending on factors like open bar flexibility and licensed bartending requirements. And if your pet is part of your story, ask about pet-friendly guidelines as well.
7. Bonus Question: Can We Visit Again During Planning?
Being able to return for measurements, walkthroughs, or to show loved ones the space is a HUGE plus. At Providence Vineyard, couples are welcomed back during the planning process so the vision can evolve with confidence.
Pro Tip: Our Everything You Need to Know Guide is a comprehensive resource that answers questions you haven’t even thought to ask…yet. It’s designed to help you plan with peace of mind from day one.
Photography: Mariah Jones Photo
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